Meeting room layout guide

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When searching for meeting rooms, our venue finding team consider a variety of important factors including natural daylight, AV equipment, WiFi speeds and layouts. Trends have changed meeting room layouts from simple boardroom styles to a variety of options. Find out more by speaking to your venue finding team today!

Find out more on our venue finding services and our top picks for inspiring meeting rooms in London.

1) Boardroom Layout
All of your delegates sit around one large table, it’s the most traditional format for meetings as it’s easy for everyone to equally communicate. Some may choose to leave the seat at the head of the table empty to avoid anyone having their back to a screen or presentation.

2) Classroom Layout
Not the best for discussions, but for presentations or training the classroom meeting room layout works wonderfully. Delegates will have their own desks to keep notes on and will face directly towards the front of the room.

3) U-Shape
To get most out of the space, use a U Shape layout which has seating on three sides of the room facing towards each other. In the middle of the U shape, you have a presentation space easily accessible to everyone in the room.

4) Theatre Layout
Theatre layout is most effective when you have large groups to present to, used most often for presentations, awards, product launches, press conferences and more. All delegates will face the front so there is minimal opportunity to discuss topics.

5) Cabaret Layout
Delegates sit on round tables facing forwards, only half the round table will be occupied so that no one would have their back to the front. Ideal for discussions and presentations, groups can break off for individual activities or they can return as a whole to the presentation.

6) Round Tables Layout
Round tables are around the room, this time delegates will use the whole of the table. Ideal for smaller group discussions, but harder for larger presentations. A large space is required for both cabaret and round tables layout.

7) Informal Layout
A new trend in meeting rooms is to use a variety of informal seating, couches, beanbags and comfortable chairs work well for informal discussions and the space to move around can be beneficial for creative brain storming.

Tailor your meeting room layout to your bespoke requirements. Consider bright, light rooms to maximise your delegate alertness  and similarly state of the art technology to better engage with your guests. Find out more on how technology can assist in event planning here.

For assistance with meeting planning, enquire with our free venue finding service today and find the space that is right for you!